We automate onboarding, check-ins, and client management for online fitness coaches — so you can coach 100+ clients without burning out.
Book a Free 15-Min Audit →No commitment. We'll show you exactly where you're losing time.
Built by the team behind Protocol CRM
Not because you can't coach more. Because everything around the coaching — the onboarding, the check-ins, the follow-ups — eats your entire day.
New client signs up and you're sending forms, creating spreadsheets, setting up payments — every single time.
Client check-ins scattered across Instagram, WhatsApp, email. You miss messages. Clients feel ignored.
Calendly + Google Forms + Stripe + Sheets + TrueCoach + Trainerize + Notes app. Nothing talks to each other.
You're spending 2-3 hours a day on admin. That's 15 hours a week you could be coaching or living.
We don't rip out what you're using. We connect it, automate it, and make it run without you.
Walk us through your current setup. We'll find exactly where you're bleeding time and map out your automation plan.
In 7-10 days, we connect your tools and build workflows that handle onboarding, check-ins, and payments without you.
Your business evolves — new offers, more clients, tool updates. We maintain and expand your automations monthly so nothing breaks.
When you're ready, we build landing pages, ad funnels, and automated sequences that bring new clients to you on autopilot.
Start with the setup. Stay for the systems. Scale with lead gen.
If it doesn't cut your admin time in half, we keep working until it does.
Cancel anytime. No lock-in contracts.
Available after setup is complete.
No. We automate on top of whatever you're already using — Google Forms, Calendly, Stripe, Sheets, WhatsApp, whatever. No migration, no learning curve.
That's literally what we do. We've seen every kind of duct-taped system. The messier it is, the more time we'll save you.
That's exactly what the Retainer and Lead Generation tiers are for. Most coaches start with the Setup, then add a monthly retainer to keep things running as they grow. When you're ready for more clients, we build your full lead gen pipeline — landing pages, ads, funnels, and automated follow-ups.
A VA does the manual work for you. We eliminate the manual work entirely. Automations run 24/7, don't make mistakes, and don't take sick days.
Yes — we build your automations using tools like n8n, AI APIs, and other services. The subscriptions for those tools are yours to own and pay for directly. This is a good thing: you're not locked into us, and you have full control. We'll set everything up and walk you through the costs during the audit — typically $30-100/month depending on your volume.
We're Protocol Fitness Technologies — we built Protocol CRM, a platform used by coaching businesses to manage their clients. This is the same team, same expertise, applied directly to your business.
Book a free 15-minute audit. We'll show you exactly what to automate.
Book a Free Audit Call →