What We Do
We put logic on top of
your existing tools.
We don't rip out what you're using. We connect it, automate it, and make it run without you.
We automate onboarding, check-ins, and client management for online fitness coaches — so you can coach 100+ clients without burning out.
Book a Free 30-Min Audit →No commitment. We'll show you exactly where you're losing time.
Built by the team behind Protocol CRM
Not because you can't coach more. Because everything around the coaching — the onboarding, the check-ins, the follow-ups — eats your entire day.
New client signs up and you're sending forms, creating spreadsheets, setting up payments — every single time.
Client check-ins scattered across Instagram, WhatsApp, email. You miss messages. Clients feel ignored.
Calendly + Google Forms + Stripe + Sheets + TrueCoach + Trainerize + Notes app. Nothing talks to each other.
You're spending 2-3 hours a day on admin. That's 15 hours a week you could be coaching or living.
We don't rip out what you're using. We connect it, automate it, and make it run without you.
Walk us through your current setup — how you onboard clients, handle check-ins, manage payments. We'll find exactly where you're bleeding time.
We connect your existing tools and build automation workflows on top. No switching platforms. No learning curve. It just works behind the scenes.
New clients onboard themselves. Check-ins go out on schedule. Payments are tracked automatically. You spend 20 minutes on what used to take 3 hours.
Fixed price. Fixed timeline. No surprises.
If it doesn't cut your admin time in half, we keep working until it does.
No. We automate on top of whatever you're already using — Google Forms, Calendly, Stripe, Sheets, WhatsApp, whatever. No migration, no learning curve.
That's literally what we do. We've seen every kind of duct-taped system. The messier it is, the more time we'll save you.
Once you see what automation feels like, most coaches want more. We offer ongoing support and can build additional systems as you grow — including custom apps and branded platforms.
A VA does the manual work for you. We eliminate the manual work entirely. Automations run 24/7, don't make mistakes, and don't take sick days.
Yes — we build your automations using tools like n8n, AI APIs, and other services. The subscriptions for those tools are yours to own and pay for directly. This is a good thing: you're not locked into us, and you have full control. We'll set everything up and walk you through the costs during the audit — typically $30-100/month depending on your volume.
We're Protocol Fitness Technologies — we built Protocol CRM, a platform used by coaching businesses to manage their clients. This is the same team, same expertise, applied directly to your business.
Book a free 30-minute audit. We'll show you exactly what to automate.
Book a Free Audit Call →